P1 Construction, LLC replaced its outdated legacy enterprise resource planning (ERP) system with Access Coins ERP and quickly started saving money, increasing productivity, and improving service delivery. Morgan Lassise, P1 Construction accounting manager, explained, “Access Coins has been perfect for us because it meets all the needs that we have as a contractor. We’re seeing increased job productivity across the board.”
Headquartered in Kansas City, P1 needed a modern ERP system that eliminated silos between back office and field personnel. They settled on Access Coins, a cloud-hosted platform for MEP contractors.
Lassise noted, “We researched numerous options, and it became clear early on that Access Coins was the absolute all-encompassing, all-in-one solution. As a complex MEP contractor, we needed a platform that could handle HR, payroll, job status, service, mobile applications, and field applications. Access Coins was the perfect option for us.”
For example, “Field personnel submitting payroll for their staff and crews—which would have taken hours before now—just takes a matter of moments,” said Lassise.
Real-Time Visibility
With Access Coins, P1 can track company data from multiple sources in real-time. P1 CFO Gloria Keating noted, “We needed one version of the truth with our data. An ERP system where the WIP [works in progress] report was available for our project managers to forecast and manage their costs against that could also be used to create and generate our financials.”
Lassise added, “Access Coins ERP provides incredible visibility of costs. Now, our back-office staff can see job costs in real time, which has been an amazing change for us at P1 Construction.” P1 now can confidently forecast job costs, catch outliers, and have much stronger cost control across their operations.
Improved Efficiency
P1 has increased operational efficiency thanks to Access Coins’ workflow automation. For example, they eliminated payroll processing issues and can now email invoices as soon as work is completed.
Lassise said, “Operations now has the platform to continue to grow our business and make key decisions faster than ever before. The wealth of data and tools available is enhancing the client experience as well. For staff, the ability to access their job data on any web browser anywhere, anytime is just an immense benefit for P1 and our clients.”
Everyone using Access Coins has access to the data they need to keep projects moving forward. The automated workflows allow seamless communications across departments. For example, accounts payable invoices are now automatically sent to project managers for approval, cutting project turnaround times by weeks.
Transforming Service Delivery
Implementing Access Coins mobile applications was transformational for P1. More than 250 foremen now use Access Coins Mobile Crew Daily Reports (mCDR), and more than 25 technicians use the Mobile Technician (MTech) remote app.
mCDR empowers supervisors to handle administrative tasks quickly onsite, such as generating daily reports on crew hours, equipment, materials, and expenses. This information flows directly to the Access Coins system for payroll, equipment usage, and other charges to the job. “We have so many good things to say about mCDR,” Lassise noted. “Previously, all our field personnel had to submit hard-coded timecards, but now everything is completely mobile. These benefits reverberate throughout the company in so many positive ways.”
MTech gives technicians easy access to important job information and documentation to boost productivity and improve response times. With access to historical information about work done and automated service reports, field personnel save time on administration and handwritten reports.
Lassise observed, “Our customers appreciate the level of detail that’s available, and we’re putting more resources into this going forward for our field personnel and operations because of just how powerful mobile tech is and the amount of data you can collect. Clients want more data alongside accurate billings and invoices.”
Access Coins dashboards and report builders help management make well-informed decisions quickly. Operational reports are now automated, saving days a month for those working in finance and operations.
“Access Coins ERP has helped us facilitate one version of the truth on our WIP between project managers, accounting, and leadership,” said Keating. “This allows everyone to be on the same page.”
P1 plans to expand their Access Coins platform, incorporating more functionalities and workflows in HR, customer relationship management, and business intelligence. “We are excited to continue to grow our partnership with Access Coins and invest in future integrations,” Keating noted. “They have played a pivotal role in ensuring an easy system adoption that was tailored to our organization’s needs.”
For more information, visit www.theaccessgroup.com.
